Here's what you should include in an interview confirmation email:. Subject line: Include a subject line that contains information about the key message of the email, which may include your name, the name of the company or the title of the position you're applying for. Salutation: Include a salutation that opens the email in a professional manner. Written confirmation: Confirm your attendance for the interview, and include information about the time and date of the interview, like if their proposed time and date work for you.
Personal information: Employers may request that you include personal information in the email, like a copy of your drivers license or birth certificate. Thanks: Provide thanks to the recruiter for their time in reviewing your email.
Closing: To close the email, encourage the recruiter to reach out to you for further information, and state that you look forward to the interview. Here are the steps you can take to write an interview confirmation email:. The subject line of the email shows a brief summary of the email's content. Create a subject line that includes the job title of the position you're applying for and information about the interview.
Here are some examples of subject lines that you might use:. A solid email opening contains a professional salutation and opening line. Include the recruiter's name in your salutation. In your opening line, thank the recruiter for emailing you. After the opening, include a sentence that confirms your attendance for the interview.
If they asked you provide dates and times for the interview that work for you, then propose certain times that you're free in the upcoming future. If they suggested a time and date, then confirm if their proposed date works for you. If the recruiter requested that you provide personal information in your confirmation email, attach a copy of the information in your response. Here is some common information that recruiters may request:. In the closing of your email, thank the recruiter for their time and provide a closing salutation.
Be sure to provide your full name after the closing. Here are some examples of professional closing salutations:. Here are some tips to help you create a solid job interview confirmation email:. If you're unaware of the job interview requirements, you may include a question for clarification in your email. For example, you might ask the recruiter if they prefer that you bring a physical copy or your resume to the interview.
To format your question correctly, place the question at the end of the email, before the closing statement. Before sending the email, be sure to proofread it to find errors. Proofread the Message. Even though this is a simple confirmation of an interview, carefully proofread the message before you click send.
All your job search correspondence reflects your professional communication skills, and typos or grammatical errors will be noticed. Send a Copy to Yourself: It's always a good idea to copy yourself on the message.
That way, you'll have a copy in your inbox, and you won't have to search for the message to review the details prior to the interview. Read these guidelines for sending professional email messages if you need help formatting your message before you send it. Below, review a sample email message accepting an interview and confirming the time of the appointment, as well as an example that asks for confirmation of the interview location. Both examples offer to provide any additional information the employer might need.
Thank you very much for the invitation to interview for the Account Manager position. It was great speaking with you on the phone earlier today. I'm very much looking forward to our conversation, scheduled for May 6, at 3 PM. When you have a moment, can you confirm that this interview will take place at the downtown location of ABC Company? I believe that my editorial experience in the technical publishing field makes me an ideal candidate for the position. I look forward to sharing my passion for and skills in editorial work with you.
Learn more about the interviewers. Once an interview is set in stone, you should start researching. Googling the names of the people conducting the interview can help lead to LinkedIn profiles and other social media accounts. This is a good way for applicants to find common ground between themselves and those who will be deciding who to hire.
During your research, you may learn that you have things in common. Use that information wisely. Practice answering interview questions. You don't need to memorize responses, but do take a look at the most common interview questions employers ask and think about how you'd respond.
That way, you'll be prepared to ace the interview. Choose an interview outfit. Try it on beforehand to make sure that everything still fits and that you have all the accessories you need. Leave plenty of time to shop for replacements or to get something cleaned or mended prior to the interview.
Plan for a smooth commute. Find out how long it will take you to get to an interview, even accounting for bad traffic, and make sure you leave yourself enough time to get there. If possible, do a practice run prior to the interview.
Check your technology. If your interview is virtual , check to make sure all your technology is in working order ahead of time, and avoid these common Zoom interview mistakes. Tell the interviewer that you appreciate the invitation and you're looking forward to meeting with her, but that you have a scheduling conflict.
You can say that you may be able to rearrange your schedule, but that you need a few hours to do so, or you can suggest alternative dates. Always try to make it easy for the recruiter since you're the one looking for a job. I appreciate the opportunity to interview with The Company. Unfortunately, I'm not available at the time you proposed. Would we be able to talk at p.
Ruth Mayhew has been writing since the mids, and she has been an HR subject matter expert since Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices.
Ruth resides in the nation's capital, Washington, D. By Ruth Mayhew Updated July 01, University of Kentucky: Conversations for Scheduling Interviews. Related Articles.
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